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Power Update: More Tours and Activities, More Options and Around-The-Clock Capacity Optimization

Product & Partners


Frank Scheibe
August 1, 2017


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Get the most out of your tour and activity offerings
with the new resource management feature from bookingkit!

Twice the options, half the effort. With bookingkit’s intelligent new resource management tool, you can get your available tours and activities up and running online and automatically allocate resources — spaces, personnel, equipment — in no time at all. Say goodbye to managing resources by hand and hello to more options for your customers!
Resource Management by bookingkit — The Benefits

  • Multiple tours and activities for the same resource
  • More tours and activities, greater selection for participants
  • No need to manually coordinate available resources
  • Optimized resource capacity
  • Maximized sales

By helping you get the most out of limited resources, and providing a single platform where you can easily link these to your online bookings, payment processing and marketing activities, bookingkit continues to set new technological standards in the activities industry. But that’s not all — we’re also tapping into completely new sectors. Won’t you join us? For bike rentals and gyms alike — let bookingkit help you take your business to the next level. Get in touch with one of our service representatives today for more information!
Already a bookingkit User?
With our new resource management tool, we’ve made it possible to combine all your tour and activities ideas into a single, self-managing service offering. Want to offer three different courses, but only have one room? Want to optimize capacities for 5 different tours with a fleet of 50 bicycles? Or want to offer activities with different difficulty levels, but don’t have time to constantly check if you have enough instructors available for each course? No problem — now you can do it all!
Ready to get started? Activate the resource management module now!
Our team is standing by with a brief introduction to help you get up and running with the new resource management tool. We especially recommend this for users with active tour and activity offerings to ensure a smooth transition and make sure your business doesn’t skip a beat. To request the new module, simply sign in to your bookingkit account and go to Settings > Modules > Resource Management. Our team will get in touch with you as soon as you’ve activated the module to help you get your tours and activities configured.

To help you get a better idea of the myriad possibilities that await you with the new resource management tool, here are a just a few examples of what you can do:

Scenario 1 — One Gym, Three Different Sports.
You want to offer three different training courses (basketball, volleyball, indoor hockey) in a single gymnasium.
Before: In order to offer all three courses, they would need to be pre-scheduled for different times, e.g. basketball from 9AM till 11AM, volleyball from 11AM till 1PM, indoor hockey from 1PM till 3PM, basketball from 3PM till 5PM, and so on.
Now you can offer all three courses for all available 2-hour timeslots. If a basketball course is booked for 11AM to 1PM, the gym is automatically made unavailable for the other two sports during that time.
Easily find out which time slots are best for each sport, or simply let your customers continue choosing their own times. Either way — it’s game on!

Scenario 2 — Five Tours, Lots of Bikes.
You want to offer five different guided bike tours through Amsterdam with a fleet of 50 bicycles.
Before each tour would be assigned 10 bikes. If a particular tour turned out to be more popular than others, you’d have to redistribute the bikes manually…every single day.
Now you can offer 5 different tours and leave the bike assignments to bookingkit. As soon as a bike is booked for Tour #1, the number of available bikes drops to 49 for all tours — completely automatically.
This saves you time and effort and guarantees your bikes are where you need them to be.

Ressourcen Management
Scenario 3 — Four Dive Instructors, Two Difficulty Levels.
You want to offer diving expeditions in two different difficulty levels. Easy dives only require one diving instructor to be present on the dive. More difficult dives, however, require two instructors.
Before you could only offer one difficult dive if you also wanted to make at least one easy dive available for customers.
Now you can offer four easy dives and two difficult dives. Course availability is automatically adjusted according the scheduled times of each booking.
More courses, more options, more flexibility for your customers — and no extra time or effort required!

For more information and examples, check out the corresponding help page for this feature.
Note: The new resource management tool is designed to give you more options while continuing to ensure you have full control of your tours, activities and resources at all times. This means you can continue to (manually) assign participant quotas to optimize your service offerings, as well as process special offers by using the Cross-Selling module.


Frank Scheibe

Frank is a tours and activities industry expert. He reports on the latest facts, figures and trends in the bookingkit blog and the bookingkit newsletter. In his free time, he enjoys spending time with his kids and family, playing sports and eating good food.

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